Executive Assistant

  • Part Time

Website Ray White Broome

About this Job

Join Our Team at Ray White!

Are you a well-organised, efficient and vibrant individual with secretarial/office skills who is looking for a flexible working from home arrangement? This role could be perfect for you!

We are looking for the right person to provide remote administrative support to Ray White Broome, Derby and Port Hedland’s Managing Director, Tony Hart. Preference is for applicants to be located in Broome.
Our Mission:

“To exceed the expectations of our clients by providing highly personalised, reliable service that consistently delivers positive results.”
Job Role and Responsibilities:

  • Assist with all general administrative tasks as required.
  • Prepare and distribute agendas for all assigned meetings.
  • Take confidential meeting minutes via Google Meets and distribute to the appropriate persons in a timely manner, ensuring confidentiality and accuracy.
  • Book and manage all meetings within the Google Calendar, ensuring the appropriate people are invited and the relevant meeting room or Google Meet links.
  • Organise and book travel arrangements, including flights, accommodation, car hire and restaurants when required.
  • Maintain a working tasks list for the Managing Director.
  • Preparing and proof checking presentations and reports as needed.
  • Maintain tidy file management within Google Drive, including naming documents appropriately with subject matter and date.
  • Delegate administrative tasks to the appropriate staff member.
  • Assist with all appraisals, listings and sales paperwork as required.
  • It should be noted that this role is unique and will continue to evolve as the business grows. Roles and responsibilities will need to adaptable and flexible.
  • A high degree of confidentiality is essential given the nature of the role.

 

Skills & Experience:

We’re looking for candidates with:

  • Exceptional organisational and time management skills
  • Attention to detail
  • Self motivated and driven
  • Ability to maintain a high level of confidentiality
  • A positive attitude and personality
  • Previous administrative experience preferred but not essential
  • Strong computer skills
  • Must have a home office set up to work from. Ray White will provide a screen and webcam
  • Must be able to work from the Broome office at least one day per week

Job Benefits & Perks:

  • Working-from-home flexibility, with preference for Broome located applicants
  • Support from local Broome office
  • Regular business development sessions and additional training
  • Part-time role, flexibility offered with school hours available
  • Strong support from the Managing Director and Office Manager in Broome

This role is based on approximately 24 hours per week, during the hours of 8.30am – 2.30pm AWST.

Salary is negotiable based on experience and skillset.

 

How To Apply:

If you’re ready for this exciting opportunity, please send your resume to Emily Nelson at eamd.broome@raywhite.com.

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