Office Manager

Part Time Office Manager Wanted! | Amazing Offer & Opportunity! | Apply Today! [Applications close 30th December – get in quick]

Great pay with $30-40 p/h ✅ School hours can be accommodated! ✅ Potential for WFH day! ✅ Company tech provided! ✅ Fun & supportive culture with a team & boss who’ll look after you! ✅ Tech, Training, & Uniforms all provided! ✅ Time off over Christmas! ✅ Enjoy a paid day off for your birthday every year! ✅

Would you like to work for a company who values the importance of family time and offers flexible hours?

Would you love to be part of a talented team that knows how to work hard but have fun along the way?

Do you want a fresh challenge to learn, push the boundaries and grow as a person?

Keen to go to work each day excited to be there and contribute to something positive?

Would it change your work life if you could work for a company that paid top dollar & gave you the opportunity to gross professionally?

Bazlec West Electrical & Air is a local, family owned, business that’s committed to providing our clients with a high level of professional service in our electrical & air conditioning projects from maintenance work through to construction. We aim to employ motivated team members where the overall quality and pride in our work from the field to the office are the key factors to providing this service.

Our services cover the following areas:

Domestic and commercial maintenance

Residential and commercial renovations

Electrical & air conditioning installations

Property management maintenance/renovations

❗IMPORTANT❗ If you know the perfect fit we will pay you a $1,000 referral bonus if they stay onboard for at least 3 months! Please start sharing this with your friends

Why should YOU join our growing team?
✅ Great pay with $30-40 p/h! (negotiable for the right candidate)
✅ The choice of flexible working hours (perfect for school drop off and pick-up). Ideally 30 hours per week
✅ Professional workplace
✅ Get the latest tech!
✅ 1.5-2 weeks off over Christmas (we all shut down for this time to relax!)
✅ Have the option to work from home a couple days a week!
✅ Enjoy a paid day off for your birthday every year
✅ Have complete ownership over your role!
✅ Regular social events (optional)
✅ Family run business with family friendly values!
✅ Long-term stability with permanent role!
✅ Zero micromanagement or timesheets!
✅ Professional development budget
✅ Flexibility when it comes to personal and family commitments!
✅ Seasonal team parties including Christmas + Melbourne Cup

Key responsibilities:
Answering the phone to ensure we assist client’s queries in a polite and considerate manner
Answering correspondence i.e. emails, Facebook, and website queries, etc.
Creating jobs in our online software management system
Assist with daily scheduling and assigning the appropriate electrician or refrigeration mechanic to each job
Running daily morning huddles with the team to ensure seamless daily production
Stock ordering and managing special order products
Reconciliations of supplier invoices through our dedicated software
Creating and submitting for approval, all invoices for completed jobs
Back costing jobs through our software to measure against our targets
Human resources (Maintain and update staff induction packs, HR queries, etc.)
Taking ownership of client queries, gathering information, and responding to clients Assist Directors with Project Management of larger jobs i.e. organising sub trades, ordering fixtures, preparation of packs/ safety documentation for tradesmen when working on larger jobs
Assist the marketing manager with marketing functions to help grow the business/workload when required
Assist in the development of office manuals and implement processes to improve business productivity
Manage other office functions i.e. scheduling vans in for servicing, paying vehicle registration fees, ordering stationery, ordering tools etc.
Communicate effectively with the Director regarding ordering & job progress
Be motivated & help your team to meet timelines & uphold our professional image
Have fun, enjoy and be proud of what you achieve in your working day.

The perfect applicant ticks these boxes:

✅Minimum 2-3 years’ experience in office administration
✅ Background working in electrical/plumbing/construction business (highly favourable)
✅ Experience using Tradify, ServiceM8 or similar tradie job mgt. software (highly favourable)
✅ Experience using XERO or similar accounting software
✅ Confident in asking questions about how things are done + enjoy ‘getting things done’
✅ Highly organised to manage multiple tasks simultaneously
✅ Has a helpful attitude & an eye for detail
✅ Shows initiative and has the ability to solve problems
✅ Is a good communicator & team player!
✅ Is comfortable using computers, software & tech
✅ A creative streak to assist with social events, marketing activities (google, Facebook, database, mail chimp) & ways we can better our business with processes etc
✅ Love to crunch the numbers & have some knowledge of accounts payable, receivable & provide monthly reports (back costing too)
✅ Excellent customer service skills & phone manner to communicate well with clients

✅ Ability to pick up new skills quickly and maintain accurate information ✅Commitment to the efficient operations of a trade service business
✅Willingness to take on more responsibility as the business grows

Email your CV to admin@bazlecwest.com.au with a brief cover letter telling us why you’re the best person for the job!

P.S. Life moves fast. If you’re not happy, make the change!